Sap Exam 49 Questions with Verified Answers
ERP stands for - CORRECT ANSWER Enterprise Resource planning
A type of system that supports all
... [Show More] eternal business processes within an organization is - CORRECT ANSWER ERP
All of the different functional areas within an organization can use ____system to support its daily business process - CORRECT ANSWER ERP
ERP integrates internal and external management of information across an entire organization such as - CORRECT ANSWER o Finance accounting
o Manufacturing
o Sales & service
o Customer relationship management
o Supply chain
What facilitates information sharing among the different functional areas - CORRECT ANSWER ERP
What manages connections with outside partners - CORRECT ANSWER ERP
What Supports information sharing - CORRECT ANSWER ERP
What are ERP distinctive characters - CORRECT ANSWER Modular
Central Data-Base
Role Based
IS Controls
Modular - CORRECT ANSWER The way that the system is developed is based on which modules the company wants, there are over 2000 modules
Central Database - CORRECT ANSWER • One central database to store information
• Allows data sharing
• One version of the truth
• Consistent
• Can be shared
IS Controls - CORRECT ANSWER Restrictions or controls to make sure information is valid, authorized & consistent
IS controls: Cross Validation - CORRECT ANSWER o Validate, checks and balances
o End result is consistent with the beginning order
IS controls: Segregation of duties - CORRECT ANSWER People will not be assigned conflicting task so no fraud can happen
IS controls: Tolerance limits - CORRECT ANSWER Cant exceed a certain limit
IS controls: Hierarchy of approvals - CORRECT ANSWER Several roles have to approve functions
How does SAP increase profit - CORRECT ANSWER • Cut time
• Cut cost
• Less resources
SAP stands for - CORRECT ANSWER System Applications and Products
SAP - System Applications and Products - CORRECT ANSWER • Global concern with many companies
• Several other vendors
SAP Portfolio Strength - CORRECT ANSWER • World Wide Usage
• Designed to satisfy the into needs for all business sizes
• Designed to satisfy the information needs for all industries
• Helps the organization run smoothly
• Real time environment
• Scalable and flexible
How is SAP designed to satisfy the into needs for all business sizes - CORRECT ANSWER o Multi lingual
o Multi currency
SAP is designed to satisfy the information needs for all industries such as - CORRECT ANSWER o Automotive
o Retail
o Public sector
o Banking
o Higher education & research
SAP ERP - CORRECT ANSWER • Enables a company to support and optimize its business process
• Ties together disparate business functions such as (integrated business solution)
• Helps the organization run smoothly
• Real time environment
• Scalable and flexible
Ties together disparate business functions such as - CORRECT ANSWER o Finance
o Logistic
o Human resources
SAP Architecture - CORRECT ANSWER • Client/Server Environment
• Three-Tier Structure
• Graphical User Interface or Web Interference
• One or more, help distribute work load
• One single data repository
Client - CORRECT ANSWER hardware/software environment that can make a request for services for a central repository of resources
Server - CORRECT ANSWER hardware/software combination that can provide services to a group of clients in a controlled environment
GUI - CORRECT ANSWER • Graphical User Interface or Web Interference
Application Server - CORRECT ANSWER • One or more, help distribute work load
Database Server - CORRECT ANSWER • One single data repository
Business Modules - CORRECT ANSWER • MM Material Management - Buy
• PP Production Planning - Make
• SD Sales & Distribution - Sale
• FI & CO Financials and Control - Track
• HCM Human Capital Management - People
• WM Warehouse Management - Store
• EAM - Maintain
• CS - Service
SAP ERP Advancements - CORRECT ANSWER • Cloud
• In Memory Database
• Big Data
• Mobile
Sales Process - CORRECT ANSWER 1. Create a customer
2. Create inquiry
3. Create the quotation
a. Add what date its valued to
b. Add any discounts
4. Create sales order
a. Wait for them to send po number
5. check availability (ATP not in stock)
6. Create delivery note
7. Pick release (prepare to ship)
8. Post goods issue
9. Create invoice or run auto invoice
10. Entering incoming payment
How come the system did not create a po? - CORRECT ANSWER We don't know the system the other company is using
When is the invoice created? - CORRECT ANSWER When you have shipped
What is the objective of the purchasing cycle? - CORRECT ANSWER Streamline the purchasing cycle
Streamline the purchasing cycle does what? - CORRECT ANSWER o Shorten the cycle
o Monitor the suppliers
o Document all phases
o Prevent fraud
What pre-purchasing document do you create? - CORRECT ANSWER Requisition
RQF
Requisition - CORRECT ANSWER get approval for the purchase/ may require multiple
RQF - CORRECT ANSWER Request for quotation sent to 3 or more vendors, prevent fraud
Quotations are evaluated based on - CORRECT ANSWER o Price
o Delivery
o Quality
What are the controls set up in purchasing that prevents fraud? - CORRECT ANSWER • Requisition must be approved
• Must have several quotations
• PO must match the requisition & quotation
• Goods receipt must match the PO
• Quality assurance
• Payment cannot be made except with a GR\IR
When is a PO created? - CORRECT ANSWER After a requisition is approved and quotation is accepted
What documents can be copied into a PO? - CORRECT ANSWER A requisition or a quotation can be copied into a PO
A PO can refer to - CORRECT ANSWER a sales agreement or contract directly
How are quotations evaluated? - CORRECT ANSWER • Price
• Quality
• Delivery time
• Just in time delivery
What effects does the creation of goods receipt have on the system? Invoice - CORRECT ANSWER • Inventory
• Cost of Inventory
Invoice Receipt
• Accounts payable ---General ledger
• Vendor account ---Sub ledger
Invoice Receipt - CORRECT ANSWER • Accounts payable ---General ledger
• Vendor account ---Sub ledger
What are the documents created in the purchasing cycle? - CORRECT ANSWER • Requisition
• RFQ/Quotations
• PO
• Goods/Receipt/Invoice Report
• Payment
What are the different steps that SAP perform within the purchasing cycle? - CORRECT ANSWER • Create a requisition and send alerts to those who need to approve
• Once approve, the purchasing departed is alerted to enter the RFQ
• When the quotations are received, the quotations are manufactured
• System evaluates the quotation
• Manager approves one quotation which is copied into a PO
• PO is sent to vendor
• When the vendor ships the goods, we enter a GR that must refer to a PO
• Must follow the GR with a IR [Show Less]