CJIS
Criminal Justice Information System
CSO
Criminal justice information system officer
CPIC
Canadian Police Information
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DMV
Department of Motor Vehicles
ICE
U.S. Immigration and Customs Enforcement
III
Interstate Identification Index
NCIC
National Crime Information Center
SLED
South Carolina Law Enforcement Division
RCMP
Royal Canadian Mounted Police
TSC
Terrorist Screening Center
NCIC is located in?
Clarksburg, West Virginia
NCIC 2000 System serves criminal justice agencies in the 50 states. Name three
District of Columbia, Puerto Rico, and Canada
Interstate Identification Index (III) records are placed on file by the FBI based on
Fingerprint cards submitted by the states
NCIC is a nationwide computerized system established as a service to all...
Criminal justice agencies. Local, state and federal
What is the goal of NCIC
Providing and maintaining a computerized filing system of accurate and timely documented criminal justice information readily available to as many criminal justice agencies as possible
What are the two ultimate sanctions available to CJIS for enforcement of policy and procedure
1. Purge of agency's records
2. Termination of system access
All intrastate messages that go over the NCIC terminal are governed by the regulations of
SLED
What does SLED CJI provide local law enforcement agencies?
Capability of sending APBs and administrative messages intrastate to approximately 200 in state terminals and interstates through the Nlets system
Where is the Nlet system located
Phoenix, Arizona
Nlets provides a communication link for the 50 states and
Puerto Rico, District of Columbia, and Canada
When using these codes, they must have
Four digits
The number of Z's that need to be in front of the area is
Contingent on the area you are sending the message
All new employees who have access to FBI CJI systems must receive security awareness training within
6 months
A NCIC hit alone is NOT probable cause for arrest, but indicates that a
Stolen property report, missing person report, or warrant etc. has been filed
A hit is only one element comprising sufficient legal grounds for
Probable cause to arrest
Correct NCIC 2000 procedure requires the agency which placed the record on file to be contacted by
The inquiring agency to confirm the data is accurate and up to date
The hit confirmed with the originating agency may be the
Major or only element necessary to detain or make an arrest
As the time period ______ the significance of the hit ______
Increases, decreases
Why is time important when dealing with a hit
A hit on record 2 years after a vehicle was stolen would be inadequate probable cause for arrest
NCIC records must be kept
Accurate and up to date
Accuracy
1) double checked by another operator
2) documentation must be kept with the case file and available for audit purposes
Timeliness: Must be entered immediately and not exceed
Three days
Timeliness: missing person juvenile records must be entered within
2 hours of receiving the minimum data required for entry
Complete records include all ______ that was available in the person or property at time of entry
Critical information
Critical information is defined as data fields that will:
1) increase likelihood of a positive hit
2) assist in compliance with applicable laws and requirements
Critical information includes
1) SS number
2) passport number
3) vehicle identification number
4) drivers license
5) any other number that can be indexed
Can a record be modified after initial entry?
Yes. May be modified to add, delete, or change a portion of record
Entry
To place a new record in file or enter aliases
Inquiry
Request an NCIC search online or offline
Modify
To add, delete, or change a portion of data which is part of a record
Locate
To indicate that the wanted person has been apprehended or property has been located
DETN
Indicates the subject is being detained and will be returned to the wanting agency upon release.
In the missing file, a locate message indicates what
The whereabouts of the missing person has been determined and retires the record from file
Define clear
Purpose is to indicate location of a missing person, apprehension of a wanted person, if not detained, or recovery of property on file in NCIC
Define clear
To remove an entire record or supplemental record(s) from any file
Only the ORI in a record may do which of the following messages type?
Enter, modify, inquiry, clear, and cancel
The entering agency cannot perform a _____ on a record they entered, only ________
Locate, clear them out
Define NCIC hit
Process of contacting the agency that entered the record(s) to ensure the person or property inquired is identical and verify the record information is out standing prior to taking official action
Inquiry of a wanted check is usually by ______ and _____
Name and date of birth
Priority 1: Urgent
Hit must be confirmed within 10 mins
Priority 2: Routine
Hit must be confirmed within an hour
"Urgent" Agency has to answer a hit you can send a ______. Must state how long an _____ will take
Sending resp, answer
Entering agency must ____ the record
Clear
After receiving a confirmation, the inquiring agency must place a ______ on the record
Locate
The inquiring agency does the following:
1. Receives a hit
2. Transmits a YQ message
3. Transmits the Locate message
The entering agency does the following:
1. Receives the YQ message
2. Responds back with a YR message
3. After receiving the locate message, clears the record out of NCIC
Upon taking a person into custody, identifying a missing person, or acquiring property, every agency, after confirming the hit, must place a ____ on the corresponding NCIC record
Locate
Make sure the officer/trooped has the subject in custody before
The locate transaction is sent
$.E Serious Error Notification
A $.E is transmitted to the entering agency when its record has been canceled by the FBI NCIC Quality Control staff bc of serious error
$.H: A $.H message us sent for two reasons
1. A $.H administrative message is sent to the ORI of a record when an inquiry, enter or modify transaction results in a hit response and the NOA is set to Y in NCIC 2000 formatted record
$.H message is sent for two reasons; Delayed inquiry hit response notification
2. A $.H administrative message is sent to the ORI of an inquiry transaction when a hit response is generated bc if a subsequent entry or modification transaction
$.J: Emancipation Notification
The message is sent to the ORI of a record when the individual of the record reaches the age of emancipation. This is determined monthly by the NCIC by comparing the date of emancipation field (DOE) with the current date
$.K: A $.K message is sent for several reasons. 1. Missing information Notification
A $.K missing information notification is sent to the ORI of record as a result of the quality control periodic automated review of the missing and I identified persons file
$.K: review determines if information is present in the ....
1. Blood types (BLT)
2. Dental information characteristics (DCH)
3. Fingerprint classifications (FPC)
4. Jewelry type (JWT)
5. And scars, marks, tattoos and other characteristics
If an entry date of a missing person record is over ______ and any of the above fields are missing, and online $.K message, listing the missing fields, will be sent to the originating agency
30 days
$.K: Amber alert follow up notification
NCIC sends $.K amber alert follow up notification to the national missing and exploited children (NCMEC) 72 hours after the missing person (MNP) field of an NCIC missing person record is entered or modified to the amber alert (AA) code
$.K: National sex offender registry (NSOR) Missing information
NSOR is transmitted to the ORI of record when a NSOR record has been on file for 30 days and does not contain an FBI number
$.L Locate notification
A $.L admin message is transmitted to the agency that originated a NCIC record when another agency places a locate message to indicate that an item of stolen property was recovered or than an individual was apprehended or located
$.M: Unidentified/missing person match notification
$.M transmitted to the entering/updating agency for the missing person record and the entering agency for the unidentified person record when a possible match occurs for records on file
$.N: unidentified/missing person no match notification
$.N is transmitted to the entering/updating agency for the missing person record and the entering agency for the unidentified person record when the search does not produce any possible matches
$.P: Purge notification
A purge notification will be sent to the ORI of a record has been retired. (Retention period/validation. Why it has been retired)
$.Q: Sex offender notification
A $.Q admin message is sent to the ORI of an existing national sex offender registry record when another nat sex offender registry record is entered or modified to include matching identities
All federal and state audits are done
Triennially
Using QVRO will provide you with a _______ and the ______ information
Stolen vehicle check and vehicle registration information
Administrative message (AM) is:
1) criminal justice related point to point free form message
2) free flowing form and not like other Nlets messages
3) may be used for particularly any type of information transmission not associated with a specific message type
4) May be in response to a request from another agency
Restrictions for the regional broadcast message
1) no social announcement
2) no recruitment of personnel
3) no messages in which complainant is interested in only the recovery of property
4) no attempts to locate vehicle without warrant
5) no message supporting or opposing political issues or announcements
6) no messages support or opposing labor management issues or announcements
7) no messages regarding wanted subjects or vehicles if they can be entered into NCIC
Define validation:
Obliges the ORI to confirm that the record is complete, accurate, and still outstanding or active. Procedure by which an agency performs and examination of its active records in NCIC systems determine if those records should remain active, what needs to be modified, and what records should be removed
What does TAC stand for
Terminal agency coordinator
Since 1984 NCIC dukes have required that each agency appoint a ____ to be responsible for the agency validation program. All agencies are asked to appoint an ATAC (Assi. terminal agency coordination) to assist
TAC
CSO is.
SLED
True or false: Aliases, vehicle data, DOB, SS #, scars, marks, tattoo etc should NOT be entered in the miscellaneous field
True
the following files are automatically searched with the QW/QWA inquiry;
wanted person, missing, protective interest, violated, sex offender registry etc identity that file
Wanted records have ____ retention period
Unlimited
A wanted person record that has not be located or has one locate message appended with no extradition (NOEX) will remain on file _____ is until action is taken to clear the or cancel the record
Indefinitely
EXTR stands for
Extradition; indicates person will be returned to wanting agency
NOEX means
No extradition; same jail house unless it is a federal agency that wants the subject
DETN means:
Detention; indicates that the subject is being detained and will be returned to the wanting agency joins release
Define III
Interstate identification index
Define criminal justice agencies
Law enforcement, courts, local and gov agencies involved
Define deposition:
Disclosing that criminal proceeding has been concluded
Define non conviction data
Arrest info without a deposition
Define conviction data
Any info which indicates that and individual would be convicted
Define admin of criminal justice
Performance of any of the following activities: apprehension, detention, pretensions release, etc
How to dispose to retention records
Shredding or burning
Info entered into SLED CJIS or III is obtained from the
Fingerprint cards
CCH received from a criminal justice NCIC terminal _____ be used in divorce court of child custody case
Cannot
All criminal history must be logged with the _____, _______, _______ , and the justification why the final history is requested
Requestors name, agency, operators of the terminal name
Logs may be entered electronically or hard copy and must be maintained by the agency for
One year
If it ends in "P" ;
Not authorized
There are three fields of CHRI format to track the CHRI from the file to the individual who will use it
In order to make a decision and the purpose of the request
ATN
Attention field; the name of the person who ultimately will use the info to make a decision
PUR
Purpose field; reason for the injury is requested
C
Criminal justice purposes; used for official duties in connection with the admin of criminal justice
If purpose code "C" is used, the JUS field just contain
A specific reason
J
Criminal justice employment; used when the III transaction involves employment with a criminal justice agency or the screening of employed of another agencies over which the crim justic agency maintains management control
B
Restricted only to solicitors and summary court judges so they may determine whether a criminal history record subject has previously expunged a criminal history record
F
Fire arms; weapons related chec.
Purpose code "F" must be used by the criminal justice agencies for the purpose of a issuing firearms permit and explosive permits
In circumstances in which fire arms have been pawned
E
Employment or license; used by Sled For public dissemination
The department of social services is authorized to insure on foster parents and adoptive parents using this purpose code
E
The operator must place the _________ in the ATN field
DSS requestors name
D
Domestic violence and stalking; used by civil or criminal courts
H
Housing; when the III inquiry is made under the authority of the housing opportunity extension act of 1996
A
Administrative file maintenance; SLED use only
S
National security; CIA, DIS, NSA, OPM and FBI
V
Visa applicants
Z
CHRI conviction and non conviction information from SC only; used for mental health operations
JUS
Justification field; up to 60 character field. Be specific, do not use words like "criminal investigation" or court. Provide a CAD, case or ticket number when available
The entering agency must use in if the app categories within
Two hours of receipt of the minimum data require to enter NCIC record
A missing person report filled with an agency is sufficient documentation for
Entering a juvenile in the NCIC 2000 missing person file
Caution indicator
Should be added to the message key when it is know that an individual is armed and dangerous
QWA
checking files in NCIC dealing with people including the missing person file. Name and DOB most common way
QM
Mandatory for a non unique identifier inquiry; ORI SEX RACE EYE HAI HGT WGT
NCMEC 72 hours after AA code is entered
$.K produced 30 days after the AA code is entered in the MNP field
Entering agency can only clear the record when
They find their own record
DETN or RELD
Detained and release
EYB
Estimated year of birth
EYOB provided by by the medical examiner, coroner or investigating officer
If exact birth is known, it should be entered twice
Body parts field
Only a body or skeleton has been recovered
Diagram divides the body into
15 parts
Entering a stolen vehicle in NCIC, a vehicle is ANY motor driven conveyance delight to carry its operator except a
Boat
Aircraft and trailers will also be entered in the
Vehicle file
Breach of trust
Loaned, Rented, or leased vehicle has not beeb returned may not be entered in the file unless an unofficial police theft is made
AM/FM/CB radios, tape players, and other entertainment devices should be entered in the
Article file and not the vehicle file. Brand name and serial number
An inquiry in the vehicle file is automatically search what files
Stolen vehicle, stolen license plate, wanted, missing, protective interests..
Up to ____ numbers may be included after the VIN
3
Each number must be separated
With a comma no space
Retention period
A stolen license plate record will remain in the FBI/NCIC stolen license plate file for remainder of the year or entry plus 4 years
The code ZZZ should be places in the
MAK field
Recovered gun records will remain in NCIC for
The remainder of the year entered plus 2 years
Automobile, trailer, or boat stolen, enter the automobile as a
Base vehicle
The boat entered as a
Base boat record
The trailer
As EBT add on to the base boat record
Add the NIC number from the vehicle to the boat record and then
Modify the vehicle record to add the boat NIC number
Sterilized food stamps, lottery tickets and medals do NOT meet the criteria of the security file but may be entered in to the article file
True
records for ransom securities have
Unlimited retention
Stolen, embezzled, or counterfeited securities record, except travelled checks and money orders are retained for the
Balance of the year entered plus 4 years
Travelers check and money orders are retained on file for the balance of the
Year plus two years
Retention field
Un Recovered stolen article record is retained in the article file for the balance of the year plus an add year
Identify theft file will serve as means for law enforcement to _____ stolen identities and identity the imposter when encountered by law enforcement
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