What is:
Commonwealth of Pennsylvania
County of ___________________________ - ANSWER-Venue
What is:
Signed and sworn to (or affirmed) before me on
... [Show More] ____________________ (date) by ____________________________ (customers name) - ANSWER-Verification on oath or affirmation wording
What is:
Signed (or attested) before me on ______________(date) by _______________________ (customers name) - ANSWER-Witnessing or attesting a signature wording
What is:
This record was acknowlwdged before me on ____________________ (date) by __________________________ (customers name) - ANSWER-Acknowledgement wording
What is the minimum amount the bond can be? - ANSWER-$10,000
Does bond protect the notary or the customer? - ANSWER-Customer
What is the maxamum number of days do you have from appointment of the notary to getting sworn in and providing a offical signature to the county - ANSWER-45 days
Do you have to Identify your customer? - ANSWER-Yes, they must be in person
How can you Identify your customer? - ANSWER--Current US passport or passport card
-Current Foreign passport in a language the notary undertands
-Current US driver's lincense or non drivers id card
-Canadian or Mexican driver's license or non drivers id card in a language the notary undertands
-U.S. armed forces id card
-PA corrections inmate id card (if currently an inmate)
-U.S. Department of Homeland Security id card
-Social Security card
-Medicare card
-PA state university id card
Must the ID the customer shows have a photo and/or signature on it? - ANSWER-Yes
What should the stamp have on it? - ANSWER-Plain border
Size 1 x 3 1/2 inches
Commonwealth of Pennsylvaina - Notary Seal
Name - Public Notary
County
Commission expiration date
Commission number
Should the notarial journal be fully completed for each entry? - ANSWER-Yes
What must be completed in the journal for each entry - ANSWER--Date and time of the notarial act
-Description of the record (what type of act)
-Full name and full address for each individual who the notarial act was for
-How was the individual was ID'ed (personal knowledge or evidence given)
-Was a notary fee charged and amount
How should you make journal entrys? - ANSWER-chronological
How much is the application fee for a notarial commission - ANSWER-$42
Can a notary perform a notary act if they or their spouse has a direct or financial intrest in the act? - ANSWER-No
Are the notary fees set by the state? - ANSWER-Yes PA has a set fee for diffrent actions
Can you have clerical and/or administrative fees along with the notary fee? - ANSWER-Yes, as long as they are reasonable and agreed to be the customer. You don't have to charge a fee if you don't want to
Should you write down full Social Security, driver's license, account numbers and/or personal information in your journal - ANSWER-No becuase it is public record once it is in the journal
Can the notary stamp be placed over anything on the document? - ANSWER-No it must be on a blank section or area near the notaries signature
Should you notarize documents with blank spaces? - ANSWER-No, the customer should put lines through all blank spaces
Ask the customer what notary act they would like performed like but - ANSWER-do not give advice or make the decision for the customer
Can you refuse a notary act? - ANSWER-Yes, if they are not competent, do not understand what is happening,
seems reluctant to sign, they don't look like the photo on the ID presented, or the signature doesn't match the signature presented
Are you allowed to add notary wording to a document? - ANSWER-Yes, with the customers permission either by adding it on the document or attaching it to the document
Can you read or write the notary document in language other then English - ANSWER-No, it must be in English
Can you make a certified copy of birth certificates, death certificates, and Passports - ANSWER-No, only certified Passport copies
When you resign as a notary what must you do? - ANSWER-Destroy the notary stamp and turn in the journal into the county
When does the notary need to print their name? - ANSWER-When the signature is illegible
True or False: A notary should apply for reappointment a minimum of 60 days before their commission expires. - ANSWER-True
True or False: A notary does not need to demand personal appearance when the signature on the document is recognizable to them - ANSWER-False
What is a notary prohibited from writing in their journal? - ANSWER-Personal information, such as complete Driver's License number, ID card number, Social Security number, and account number
True or False: A paper (tangible) notary journal needs to be bound with pre-numbered pages and entries. - ANSWER-True
True or False: A notary public may assist customers with drafting legal documents. - ANSWER-False
The venue is the part of the certificate of notarial act that describes____________________________. - ANSWER-Where the notarization is taking place (State and County)
True or False: Before notarized electronically, the notary needs to notify the Department of State of each technology to be used. - ANSWER-True
True or False: The examination must be taken by anyone who does not have an active notary commission at the time they apply to be a notary public. - ANSWER-True
How many days does the notary have to notify the Department of State of name and address changes? - ANSWER-30 days
True or False: A notary may record notary fees and clerical/administrative fees as a lump sum in their journal. - ANSWER-False, Notary and clerical/administrative fees need to be recorded separately
If a notary charges notary fees, how are they required to notify their customers? - ANSWER-By posting the schedule of fees or making it available upon request
True or False: Wording on the offical stamp may be abbreviated. - ANSWER-False
How many days does a notary have to obtain a $10,000 surety bond once appointed? - ANSWER-45 days
When a notary charges fees, what do they need to give the customer? - ANSWER-An itemized receipt
How many days does a notary have to notify the Department of State when their official stamp has been lost or stolen? - ANSWER-10 days
Who provides the notary with their commission certificate? - ANSWER-The Recorder of Deeds (county)
Which notary act allows the customer to sign the document before they appear before the notary? - ANSWER-Acknowledgment
True or False: When you preform a notarization, you must complete everything at the same time (contemporaneously) including making an entry in your journal. - ANSWER-True
How many days many days does a notary have to notify the Department of State when they no longer live or work in PA? - ANSWER-30 days
If your notary journal is maintained in an electronic format, it must be _________________. - ANSWER-Tamper-evident or tamper-proof
How long after the surety bond expires can the notary perform notary acts? - ANSWER-You can not act as a notary after the bond expires
True or False: A notary may notarize documents that contain blank spaces designed to provide information - ANSWER-False
True or False: The Department of State may senction a notary if they do not list each notary act in their journal? - ANSWER-True
What is a notary's responsibility when someone requests a copy of their notary journal? - ANSWER-Make a certified copy for the requester
True or False: The notary fees belong to the notary unless there is a mutual agreement between the notary and the employer - ANSWER-True
What two items are always required with an application for appointment or reappointment? - ANSWER-Proof of 3 hours of education and the $42 application fee
True or False: If you find an official stamp that you reported as lost of stolen, you should notify the Department of State within 10 days. - ANSWER-True
True or False: A notary wording (certificate of notarial act) is required for all notarizations - ANSWER-True
Education needs to be completed within ___ months of applying for appointment or reappointment - ANSWER-6
True or False: Notary wording (certificate of notarial act) is requred for all notarizations. - ANSWER-True
True or False: A notary is permitted to list a complete Driver's License number in their journal. - ANSWER-False
What is the title given to a person commissioned by the Department of State to perform notary acts? - ANSWER-A Notary Public
True or False: A notary is requred to read and write in English. - ANSWER-True
True or False: A notary is permitted to issue a certified copy of a birth certificate. - ANSWER-False
Where should the notary place their offical stamp on the document? - ANSWER-Close to the notary's signature
How long is a PA notary commission? - ANSWER-4 years
What does a notary do at the prothonotary's office within 45 days of being appointed by the Department of State? - ANSWER-Register their signature
True or False: Your commission number is required in your journal. - ANSWER-True
True or False: The notary journal belongs to the employer, if they paid for the notary's commission. - ANSWER-False
When taking the acknowledgment of one individual what is the maxmum notary fee? - ANSWER-$5
What qualifies an out-of-state resident to become a PA notary - ANSWER-The applicant has a place of employment in PA
True or False: An employer can limit a notary's activities during business hours. - ANSWER-True
True or False: A notary is permitted to make a certified copy of a passport. - ANSWER-True
What does a notary present when being sworn in at the Recorder of Deed's office? - ANSWER-A completed bond
True or False: A notary needs to obtain a completed $10,000 notary bond; record the bond, oath and commission; and register their signature within 45 days of being appointed by the Department of State - ANSWER-True
An applicant for appointment or reappointment needs to complete a course of notary education of at least ____ hours - ANSWER-3
A notary journal needs to include a statement that in the event of the notary's death, the journal should be delivered to __________________________. - ANSWER-The recorder of deeds in the county where the notary maintained an office
The notary journal needs to be kept in what order? - ANSWER-Chronological order
True or False: A notary may notarize documents in their previous name until their commission expiration date, if they notify the Department of State of a name change within 30 days. - ANSWER-True
True or False: A notary is reqired to change notary fees for each act - ANSWER-False
Can you notarize outside of PA - ANSWER-No
Can you except a photocopy of an ID - ANSWER-No
How many parts are in an Acknowledgment? - ANSWER-2 Spoken and Written
If you have a question for the customer should you write it in the journal? - ANSWER-Yes, write the question and the customers answer down in the journal so you have it on record
Can you use ""ditto" marks - ANSWER-No, you need to write everything out
When you need to make a change or fix something in a journal entry can you use white out? - ANSWER-No, but a line through the entry and redo it in the next available space
When you are notarizing something in another county that you live and/or work in do you put your home county or the county you are standing in? - ANSWER-You use the county you are standing in
Can someone other then the notary whose name is on the notary stamp use it? - ANSWER-No
Should the notary stamp be kept in an unlocked drawer or out in the open? - ANSWER-No it should be kept in a locked bag or drawer
What should you do to the notary stamp if you resign from being a notary or on the expiration date on the stamp? - ANSWER-You should disable the stamp by either destroying, defacing, or damaging to render it unusable
If a notary's commission is suspended or revoked what should they do? - ANSWER-Surrender their notary stamp to the Department of State
What is the order of the words on the notary stamp? - ANSWER-Commonwealth of Pennsyvania - Notary Seal
Name, Public Notary
County - where your office of record is located
Expiration date
Commission number (7 numbers)
Is a embossed seal required - ANSWER-No
True or False: The notary stamp is officaly your property even if you employer pays for it - ANSWER-True
Can we advertise as a notario publico? - ANSWER-No not unless you are a licensed attorney in the state of PA [Show Less]