MGMT 404 Course Project: Getta Byte Software Project |Getta Byte Software project final.2
Running Head: Getta Byte Software project
Crystal
... [Show More] Persad
Devry University
Professor Teodor Sauca
26th August, 2020
Getta Byte Software Project
Getta Byte Software project
Contents
1. Introduction..............................................................................................................................3
1.1 Project goals and objectives..............................................................................................3
1.2 Management of the project...............................................................................................4
1.3 Internal and external factors that may affect processes and procedure of the project......4
2 Stakeholder Engagement Plan...............................................................................................10
3 Communication management plan........................................................................................11
4 Project Scope Statement........................................................................................................13
5 WBS And the Project Schedule.............................................................................................16
5.1 WBS................................................................................................................................16
5.2 Project scheduling...........................................................................................................18
6 Resource Allocation...............................................................................................................20
7 Cost Overview.......................................................................................................................23
8 Risk Register..........................................................................................................................26
9 Conclusion.............................................................................................................................28
10 References..............................................................................................................................28
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Getta Byte Software project
1. Introduction
1.1 Project goals and objectives
The Getta Byte Software project is a mission that is formed with the main goal in mind of
replacing the current manual billing system with an online software-based system that will
enable accurate, easy and fast data entry system. It is worth noting that the existing system has
the capability of helping the company to carry out the duties in daily operations. This is quite
fine, but there are a few challenges that calls for an online system. The first concern is that the
existing system is manual and therefore, time consuming and very inaccurate. A lot of time is
needed in entering the information into the system and the end result is the inconsistency of the
information entered and therefore, putting the company at risk. The solution to this problem is to
come up with an automated system that shall be very fast and produce accurate data. The system
shall be base on online operation which will enhance an easy way of entering the data, conceive
a dynamic update towards the receivables. The system shall have a goal of saving up to 25 % of
the total labor per month since, human resources to operate the billing system shall be reduced.
The extra cost saved by the company shall be used elsewhere and hence, raising the total profits
made by the company each month. The project focuses towards working with a bunch of people
to spread risks in the company. These people shall include the CFO, CEO the billing department
and also customer care services. The success of the project shall be attributed to the fact that the
billing cycles are reduced to more than 30% each month.
As per the project schedule, it is expected that the first piloting shall be done by September
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st. This shall imply that the development and testing of the software shall be done by 15th
August. This shall give an ample time to facilitate the first piloting study and see if the system is
working correctly and in accordance to the expectations and goals of the project. The final real
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Getta Byte Software project
ease of the software shall be done by September 1st, this will be after having checked all parts
that are not in a good working condition and rectify them accordingly. The project is budgeted $
250, 000 for the entire work. Therefore, the work shall be scheduled accordingly and individual
tasks split to enable the project team to carry out all duties with little or no friction.
1.2 Management of the project
The project charter shall establish the requirements of the project and the basic needs of the
project. In addition, the person who shall be liable of carrying out the entire project is the project
manager. The project manager shall then appoint their team such as the human resource manager,
the software engineer, the project coordinator and other different people who shall carry out
duties assigned to them by the project manager. Each person shall be responsible in their area of
operation to make sure that there is smooth running of activities. The project manager role shall
be to oversee the entire process and therefore, providing all the resources, including the human
resource, material and cost that shall be used in the project. The project manager will also ensure
that communication is done and there is adequate control of all the resources provided.
1.3 Internal and external factors that may affect processes and procedure of the project
As the project progresses, there is a likelihood that other internal and external factors may
pose risks and hence challenging or even controlling the decisions made by the people,
processes, project and even the procedure followed when carrying out individual tasks. The first
factor is understanding the risks that may come to place or the potential risks that are likely to
happen. The project team need to understand the risks that are likely to affect the project so that
they can device method that will ensure that the impact of all negative risks is reduced as much
as possible. The network issue has been identified as an external factor that may affect the
normal operation of the project. It is worth noting that the project is online based and therefore,
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Getta Byte Software project
network must be provided to ensure that everything is running smoothly as per the project
objective. The network problem shall affect the rate at which data is transferred and the
replacement process. Another factor, is the hacking of the data and information. This is an
external factor that need to be put into consideration when building up the system and hence
affecting the processes. Another factor that has to be given consideration is the budget issue. It is
worth noting that the budget is a constraint. The project team should come up with procedures
and processes that shall take into account the budget issue and hence, minimizing the project cost
to attain the set objective. Communication is an internal factor that ensures that everything runs
smoothly and in accordance to the plan put in place. The team members have to be given
information regarding what is transpiring and what should be done regarding a given task. Proper
communication is the main tool that shall ensure that each team member is on the same page and
knows what is happening and what they are supposed to do. Communication shall help to fix all
issues at the moment they happen. Therefore, all these factors have to be given consideration in
terms of project operation, procedure and processes followed in the projec [Show Less]