Running Head: Getta Byte Software project
Crystal Persad
Devry University
Professor Teodor Sauca
31st July, 2020
Getta Byte Software Project
Getta
... [Show More] Byte Software project
Contents
1. Introduction..............................................................................................................................3
1.1 Project goals and objectives..............................................................................................3
1.2 Management of the project...............................................................................................4
1.3 Internal and external factors that may affect processes and procedure of the project......4
2 Stakeholder Engagement Plan...............................................................................................10
3 Communication management plan........................................................................................11
4 Project Scope Statement........................................................................................................13
5 WBS And the Project Schedule.............................................................................................16
5.1 WBS................................................................................................................................16
5.2 Project scheduling...........................................................................................................18
6 References..............................................................................................................................20
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Getta Byte Software project
1. Introduction
1.1 Project goals and objectives
The Getta Byte Software project is a mission that is formed with the main goal in mind of
substituting the on-going manual online-based billing system that will enable a concise, easy, and
fast data entry system. It is worth noting that the existing system has the capability of helping the
company to carry out the duties in daily operations. This is quite fine, but there are a few
challenges that call for an online system. The first concern is that the existing system is manual
and, therefore, time-consuming and very inaccurate. A lot of time is needed in entering the
information into the system, and the result is the inconsistency of the data entered and, therefore,
putting the company at risk. The solution to this problem is to come up with an automated
system that shall be very fast and produce accurate data. The system shall be base on the online
operation, which will enhance an easy way of entering the data, conceive a dynamic update
towards the receivables. The system shall have a goal of saving up to 25 % of the total labor per
month since human resources to operate the billing system shall be reduced. The extra cost saved
by the company shall be used elsewhere and hence, raising the total profits made by the company
each month. The project focuses on working with a bunch of people to spread risks in the
company. These people shall include the CFO, CEO, the billing department, and also customer
care services. The success of the project shall be attributed to the fact that the billing cycles are
reduced to more than 30% each month.
As per the project schedule, it is expected that the first piloting shall be done by September
1
st. This shall imply that the development and testing of the software shall be done by 15th
August. This shall give an ample time to facilitate the first piloting study and see if the system is
working correctly and in accordance to the expectations and goals of the project. The final real
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Getta Byte Software project
ease of the software shall be done by September 1st, this will be after having checked all parts
that are not in a good working condition and rectify them accordingly. The project is budgeted $
250, 000 for the entire work. Therefore, the work shall be scheduled accordingly, and individual
tasks split to enable the project team to carry out all duties with little or no friction.
1.2 Management of the project
The project charter shall establish the needs of the project and the basic needs of the project.
Besides, the person who shall be liable for carrying out the entire project is the project manager.
The project manager shall then appoint their teams, such as the human resource manager, the
software engineer, the project coordinator, and other different people who shall carry out duties
assigned to them by the project manager. Each person shall be responsible in their area of
operation to make sure that there is a smooth running of activities. The project manager role shall
be to oversee the entire process and therefore, providing all the resources, including the human
resource, material and cost that shall be used in the project. The project manager will also ensure
that communication is done and there is adequate control of all the resources provided.
1.3 Internal and external factors that may affect the processes and procedure of the
project
As the project progresses, there is a likelihood that other internal and external factors may
pose risks and hence challenging or even controlling the decisions made by the people,
processes, project, and even the procedure followed when carrying out individual tasks. The first
factor is understanding the risks that may come to a place or the potential risks that are likely to
happen. The project team needs to understand the risks that are likely to affect the project so that
they can devise a method that will ensure that the impact of all negative risks is reduced as much
as possible. The network issue has been identified as an external factor that may affect the
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Getta Byte Software project
normal operation of the project. It is worth noting that the project is online-based, and therefore,
network must be provided to ensure that everything is running smoothly as per the project
objective. The network problem shall affect the rate at which data is transferred and the
replacement process. Another factor is the hacking of the data and information. This is an
external factor that needs to be put into consideration when building up the system and hence
affecting the processes. Another factor that has to be given consideration is the budget issue. It is
worth noting that the budget is a constraint. The project team should come up with procedures
and processes that shall take into account the budget issue and hence, minimizing the project cost
to attain the set objective. Communication is an internal factor that ensures that everything runs
smoothly and in accordance with the plan put in place. The team members have to be given
information regarding what is transpiring and what should be done regarding a given task. Proper
communication is the main tool that shall ensure that each team member is on the same page and
knows what is happening and what they are supposed to do. Communication shall help to fix all
issues at the moment they happen. Therefore, all these factors have to be given consideration in
terms of project operation, procedure, and processes followed in the project. [Show Less]