2) You have just made an award based on your Request for Quote for trash
removal services. The contract was awarded to Atlantic Waste Removal in
the
... [Show More] amount of $30,500. Do you have to notify unsuccessful offerors when
using Simplified Acquisition Procedures (SAP), and why or why not? [Select
the steps necessary to correctly issue a purchase order and when to notify unsuccessful quoters.]
[Remediation Accessed :N]
1) You receive a purchase request for janitorial services at an annex to
your installation. The contract value with option years is expected to be
$300,000. Which of the following statements is most accurate regarding
the upcoming Request for Quotation? [Determine the proper procedures for the
preparation and issuance of a written RFQ.]
You must synopsize the requirement because it is over
$25,000.
You can limit the competition to companies that have over 200
employees.
You should issue your Request for Quotation using a Standard Form 18,
as this requirement is for a non-commercial service.
You do not have to incorporate clauses because you will be using
Simplified Acquisition Procedures.
Yes, but only if an offeror(s)
requests it.
Yes. All unsuccessful offerors must be notified when
using SAP.
No. Only unsuccessful offerors of supplies must be notified
under SAP.
No. Under SAP you are never required to notify any
unsuccessful offeror.
3) You receive a routine purchase request for recycling and disposal services
for used fluorescent bulbs and electromagnetic ballasts. Estimated value of
the work is $150,000. What is the primary consideration when deciding
whether to utilize a purchase order versus another contract instrument for
the requirement? [Determine the conditions necessary for utilizing a purchase order.]
The dollar value of the
requirement.Your experience as a contracting
professional.
How many times in the past the work has been
performed.
Your business relationship with the requesting
activity.
As there is only one BPA, locate additional vendors and send out a
Request for Quotation and see if additional BPAs could be established.
Since you already have a BPA, issue the call directly to that vendor
because the work has essentially been done for you.
As you have a good source, send out a "sole source" Request for
Quotation to that source because they can ship the equipment immediately.
Inform the requestor from the Communications Squadron that he/she is
authorized to purchase the equipment with their organizational
Governmentwide Commercial Purchase Card.
5) Five individuals in your organization will be attending a local two-day
computer skills training class. The cost of the training class is $200 per
person per day. How would you complete this acquisition? [Determine when to
use the Governmentwide Commercial Purchase Card.]
Use the Governmentwide Commercial Purchase Card as the method of
purchase and payment.
Return the requirement and tell them to use their government
travel cards.
Issue a Request for Bids to maximize competition among training
offerors.
Return the requirement and tell them to use their personal
credit cards.
4) You receive a routine purchase request to purchase telecommunications
equipment for your base's Communications Squadron. The equipment is
estimated to cost $50,000. Your contracting office has a Blanket Purchase
Agreement (BPA) for the equipment, with a local vendor who can provide the
equipment immediately. How do you propose to complete this action?
[Determine the conditions required to place "calls" against an established Blanket Purchase
Agreement.] [Remediation Accessed :N]6) You receive a purchase request for repair of assorted audio/visual
equipment for your installation's Education Center. Is this requirement a
good candidate for an unpriced purchase order? Why or why not? [Determine
when to use unpriced purchase orders.] [Remediation Accessed :N]
Yes. The repairs are for equipment and the exact extent of the work is
unknown at this time.
No. The requirement is for equipment repair and the cost can be readily
determined beforehand.
No. The repairs are for equipment and the exact extent of the work is
unknown at this time.
Yes. The repairs are for equipment and the exact nature of the work can
be reasonably estimated beforehand.
7) You are the contracting representative for an Army Reserve unit on
training maneuvers in the Nevada desert, and will be making local purchases
of supplies and services necessary for completion of the training mission.
Which of the following is most accurate regarding potential use of the
Standard Form (SF) 44 in this situation? [Select the appropriate conditions required for
using the Imprest Fund, SF 44, or Third Party Checks.]
Its use must be determined more efficient and economical than other
contracting instruments.
The unit can accept partial deliveries of supplies purchased with
the SF 44.
Any supplies purchased with the SF 44 must be shipped directly to
the unit.
As this is a training mission, purchases to support it can exceed $2,500
without higher-level approval.
8) You receive a purchase request for modification of re-fueling equipment
at your air base. The amount of the proposed acquisition is under $79,000.
Based upon this scenario, which of the following is most relevant to consider
when determining whether you can make an oral solicitation? [Determine the
proper procedures for conducting an oral solicitation.]
The need to synopsize the
requirement.
The number of vendors within local trading
area.11) The quotes have been reviewed by technical personnel in the requesting
organization, and a quoter has been recommended to the Contracting Officer
for the award. Prior to issuing a Purchase Order to the vendor, which of the
following considerations is most important for the Contracting Officer?
The number of times the requirement has been fulfilled in
the past.
The number of potential sources provided to you by the requiring
activity.
Request the vendor(s) to extend their acceptance
period.
Issue a new
RFQ.
Request a written extension from the lowest-priced vendor(s) whose
acceptance period has not expired.
No action is required under Simplified Acquisition
Procedures.
Consider the vendor's alternative terms and conditions and conduct
negotiations, if needed.
Allow the vendor to amend their quote only if it was the only offer
received.
Re-issue the solicitation using the Standard
Form 18.
Reject the offer as nonconforming to the RFQ and either consider any
other quotes received, or re-solicit the requirement.
10) A Request for Quotation using the Standard Form 1449 was issued for
commercial conference facilities and services required for the upcoming
fiscal year. Upon review of a quote from Highrise Henry Inc., you notice that
the vendor has proposed alternative terms and conditions. You should:
[Evaluate quotes and decide when negotiations are required prior to selecting the awardee.]
[Remediation Accessed :N]
9) You issued a Request for Quotation (RFQ) for tree removal services after a
storm. Due to more urgent requirements, the issuance of the Purchase
Order for the work will not be made until after expiration of the offer
acceptance period. What should you do? [Determine the procedures for handling
quotes.] [Remediation Accessed :N][Select the appropriate contractor for award.] [Remediation Accessed :N]
The recommended contractor is determined to be
responsible.
The resident Department of Labor representative agrees on the award
decision.
Any subcontractor personnel offered by the recommended contractor
are local area workers.
The recommended contractor has a history of previous Government
contracts.
1) Select the steps necessary to correctly issue a purchase order and
notify unsuccessful quoters. [Select the steps necessary to correctly issue a purchase
order and when to notify unsuccessful quoters.]
Sign the Purchase Order and then send it to the vendor for
signature.
Request the Defense Contract Audit Agency to review the vendor's
quote to ensure that cost principles have been adhered to.
Discuss with the subcontractors their capabilities to perform
the work.
Send the Purchase Order to vendor, requesting their signature and
have them return it for the Contracting Officer's signature
2) You receive a requirement for 10,000 modified combat boots (steel
safety toes and armored soles) at approximately $200 each. Your
contracting office has a blanket purchase agreement (BPA) with Leather
Shoes, Inc. for these non-commercial items. You are an authorized caller
under the BPA. What is the maximum value of the call you can place for
these non-commercial items? [Determine the conditions required to place "calls" against
an established Blanket Purchase Agreement.]
$150,000
$25,0004) You have issued a Request for Quotation (RFQ) on a requirement for new
refrigerators for 50 housing units being renovated on your installation. The
RFQ was posted electronically and authorized submission of quotes via fax
machine. If a faxed quote is received that is unreadable, what should you
do? [Determine the procedures for handling quotes.] [Remediation Accessed :N]
5) You receive three quotes in response to your Request for Quotation (RFQ)
for the purchase of calibration equipment for your installation's
transportation unit. Two of the quotes meet the requirements of the RFQ but
the third one, from True Tune Inc., does not. It changed the delivery date to
$5,500,000
$10,000
3) You receive a purchase request for a maintenance agreement for vehicles
in your Post's transportation unit. The requiring activity tells you that due to
warranty considerations, the vehicles must be repaired by a specific
company--the only authorized source for maintenance. Is this requirement
suitable for an unpriced purchase order? Why or why not? [Determine when to
use unpriced purchase orders.]
Yes. The requirement is for services and materials available from only
one source, and the cost cannot be readily established beforehand.
No. The requirement involves services and materials for which exact
prices cannot be readily established beforehand.
Yes. The requirement is relatively straightforward and the final costs can
be easily estimated beforehand.
No. The requirement is for commercial items that are not suitable for
unpriced purchase orders unless extreme urgency exists.
Immediately notify the offeror and permit him/her to resubmit the
unreadable portion of the offer.
Let the offeror resubmit the quote, as long as it is received by the
closing time and date specified on the solicitation.
Do nothing if you have sufficient competition among the other
offerors.
Issue an amendment to extend the closing date in order to allow the
offeror sufficient time to mail in a revised quote.Award to the low price quote that meets the requirements of
the RFQ.
Negotiate with True Tune to get the delivery date
changed.
Ask your customer if a change in the delivery date would have a
negative impact on mission accomplishment.
Ask your customer if the later date is acceptable. If it is, go out to the
other vendors with an amended RFQ with the date changed.
Neutra
l
Negativ
e
N/A. ABC Inc. is ineligible for the award in this
case.
Positiv
e
1) Quotes have been received from five vendors in response to your
Request for Quotation. They are: VENDOR A - $62,000; VENDOR B -
$61,000; VENDOR C - $60,000; VENDOR D - $55,500; VENDOR E - $37,500.
What should be your next step? [Determine the procedures for handling quotes.]
Ask Vendor E to verify his/her
price.
Award to Vendor E as the low price
offeror.
6) Select the appropriate contractor for award. The Contracting Officer is
reviewing the technical recommendation for awarding to ABC Inc., and notes
that ABC Inc. does not have a relevant past performance history. The two
other quoters have a history: Both show negative past performance ratings.
ABC Inc. should receive a past performance rating of: [Select the appropriate
contractor for award.] [Remediation Accessed :N]
10 days later than what was specified in the RFQ. The price quoted by True
Tune falls in the middle of the three quotes. The action you should take is:
[Evaluate quotes and decide when negotiations are required prior to selecting the awardee.]
[Remediation Accessed :N]Eliminate Vendor E because their price is
unrealistic.
Award to Vendor D as the offeror with the lowest
reasonable price.
2) You issued a Request for Quotation (RFQ) for warehouse sorting
equipment for the Logistics Squadron at your base. In the RFQ, you stated
that this would be a best value award, considering warranty and
maintenance factors. You received three quotes: Vendor A came in at a
lower price than the other two. The offer from Vendor B was the middlepriced quote, and Vendor C was the highest priced offeror. Which one of the
following statements is true for this scenario? [Evaluate quotes and decide when
negotiations are required prior to selecting the awardee.]
None of the other three choices is
accurate.
You cannot accept Vendor C's offer, as it was the highest of
the three.
If Vendor B offered the most favorable warranty and maintenance terms,
it must be selected for the award.
You must select Vendor A because it is the low priced
offeror.
3) Five quotes have been received in response to the Government's Request
for Quotation (RFQ) for 30 new office desks and chairs. Select from among
the following choices the Contracting Officer's primary concern when
evaluating the quotes. [Select the appropriate contractor for award.]
Evaluate the quotes based on the criteria in
the RFQ.
Evaluate the quotes based on the most recent information received from
the requesting organization.
Evaluate the quotes based on the past history of requirements for the
office items.
Evaluate the offers by using a formal data base of past
performance. [Show Less]