MGMT 404 Course Project: Getta Byte Software Project PART ... - $34.95 Add To Cart
The Getta Byte Software project is a mission that is formed with the main goal in mind of replacing the current manual billing system with an online softwa... [Show More] re-based system that will enable accurate, easy and fast data entry system. It is worth noting that the existing system has the capability of helping the company to carry out the duties in daily operations. This is quite fine, but there are a few challenges that calls for an online system. The first concern is that the existing system is manual and therefore, time consuming and very inaccurate. A lot of time is needed in entering the information into the system and the end result is the inconsistency of the information entered and therefore, putting the company at risk. The solution to this problem is to come up with an automated system that shall be very fast and produce accurate data. The system shall be base on online operation which will enhance an easy way of entering the data, conceive a dynamic update towards the receivables. The system shall have a goal of saving up to 25 % of the total labor per month since, human resources to operate the billing system shall be reduced. The extra cost saved by the company shall be used elsewhere and hence, raising the total profits made by the company each month. The project focuses towards working with a bunch of people to spread risks in the company. These people shall include the CFO, CEO the billing department and also customer care services. The success of the project shall be attributed to the fact that the billing cycles are reduced to more than 30% each month. As per the project schedule, it is expected that the first piloting shall be done by September 1st. This shall imply that the development and testing of the software shall be done by 15th August. This shall give an ample time to facilitate the first piloting study and see if the system is working correctly and in accordance to the expectations and goals of the project. The final real ease of the software shall be done by September 1st, this will be after having checked all parts that are not in a good working condition and rectify them accordingly. The project is budgeted $ 250, 000 for the entire work. Therefore, the work shall be scheduled accordingly and individual tasks split to enable the project team to carry out all duties with little or no friction. 1.2 Management of the project The project charter shall establish the requirements of the project and the basic needs of the project. In addition, the person who shall be liable of carrying out the entire project is the project manager. The project manager shall then appoint their team such as the human resource manager, the software engineer, the project coordinator and other different people who shall carry out duties assigned to them by the project manager. Each person shall be responsible in their area of operation to make sure that there is smooth running of activities. The project manager role shall be to oversee the entire process and therefore, providing all the resources, including the human resource, material and cost that shall be used in the project. The project manager will also ensure that communication is done and there is adequate control of all the resources provided. 1.3 Internal and external factors that may affect processes and procedure of the project ..................CONTINUED [Show Less]
INTRODUCTION The team at Getta Byte Software has identified the need to improve upon the existing or to implement a new billing software system. The curr... [Show More] ent system used by the company is “manual, time-consuming, and inaccurate” (Getta Byte Software–The Project Charter video). A project team has been established to work on creating a system that is “automate, fast, and accurate” (Getta Byte Software–The Project Charter video). The new system will utilize online cloud services with dynamic updates that should use 25% less labor and reduce billing cycles by 30%. .............................................CONTINUED [Show Less]
1.1 Project goals and objectives The Getta Byte Software gave great insight on a god project charter. Due to their current manual system having a few ch... [Show More] allenges such as inaccuracies in their data entries as well as being time consuming. Inaccurate data can put the company at great risk and therefore, this current manual system must be replaced. Getta Byte Software Project main mission and goal is to replace their current manual billing system with an online software system that will enable a more accurate, easy, and fast data entry system. This upgrade in online software will enhance their data entry, conceive a dynamic update towards their receivables as well as having a potential savings of 25% of their total labor costs per month. As the project manager, along with the CFO, CEO, finance department, the billing department, and customer care services will work together to ensure the project is a success. The success of the project shall be attributed to the fact that the billing cycles are reduced to more than 30% each month, as well as having dynamic report generation and speed up transactions and response times. As per the project schedule, it is expected that the development and testing of the software be done by August 15 and the first pilot done by September 1.This gives the team plenty of time to work out any mishaps and ensure the system is working accurately and within the expectations and goals of the project. The final release of the software is to be done by September 10th. The project total budget is $ 250, 000. 1.2 Management of the project The project manager will be liable in carrying out the entire project. The project manager shall then appoint their team such as the human resource manager, the software engineer, the project coordinator and assigns objective tasks within the project. Each team member will be responsible in their area of operation and to ensure their task is completely efficiently and accurately in accordance with the project objectives. The project manager role shall be to oversee the entire process and therefore identifying the key stakeholders- such as the CEP, CFO, Finance, Billing and Customer Service is important within the project. Ensuring that there is great communication between the team will help establish a clear direction for the project and stable leadership roles from the project manager. Having a clear direction can ensure that the team is aware of the objections and goals of the project and everyone can give their best effort in completing a successful project. 1.3 Internal and external factors that may affect processes and procedure of the project As the project progresses and develops it is important to identify the potential internal and external factors that may pose risks and challenges to the project. These risks or challenges can make decisions within the project more difficult to carry out procedures and tasks. One of the risks that have been identified as an external factor is the potential of a network issue when transferring data into the new system. Since the new software is online based it is important to note that the network must be up and running to have a smooth-running project. The potential of a network problem would absolutely affect the rate at which data is transferred and the replacement process. Another factor that needs to be considered is security to the network. Since the software is online the r ......................CONTINUED [Show Less]
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